Attendance
EVERY SCHOOL DAY COUNTS
All schools are required to monitor attendance, which we regularly do in conjunction with Medway Council’s Attendance Advisory Service.
If your child is absent from school for whatever reason, please contact the office before 9.30am by one of the following methods:
- telephone the office on 01634 270341 and leave a message on the absence line (option 1);
- email the office on office@stjames.medway.sch.uk; or
- report the absence via your ParentMail app
Failure to report your child's absence may mean that the absence is marked as unauthorised.
If we have not heard from you, we will start to call the contact numbers that you provided in order to gain an explanation for the absence. Should we be unable to contact any of the contacts on your list, a home visit may be deemed necessary to establish the reason for your child's absence.
This procedure is to ensure that we know where your child is and that you are all safe.
Please see below advice from the UK Health Security Agency, which we hope you will find useful:
Late Arrivals
Children who arrive late to school must be signed in at the office. Please remember to advise the office if they need to order a school lunch.
In accordance with our Attendance and Absence Policy, registers will be taken as follows throughout the school day:
- The morning register will be marked by 8.55am. Pupils will receive a later mark if they are not in their classroom by this time. Pupils attending after this time will receive a mark to show that they were on site, but this will count as a late mark.
- The morning register will close at 9.05am. Pupils will receive a mark of absence if they do not attend school before this time.
- The afternoon register will be marked by 1.00pm. Pupils will receive a late mark if they are not in their classroom by this time.
- The afternoon register will close at 1.10pm. Pupils will receive a mark of absence if they are not present.
Collecting your Child during School Hours
If children need to leave the premises during the day, they will need to be accompanied by an adult and a reason must be provided.
New DfE Statutory Attendance Guidance - ‘Attendance Counts’
There has been growing national concern regarding declining school attendance rates across the UK. In response, the Department for Education has introduced new statutory guidance, effective from August 2024, aimed at reducing term-time holidays and unauthorised absences, and supporting families whose children are struggling to attend.
‘Support First’
As the DfE notes, 'Improving attendance is everyone’s business’, and it is important that we, as your child’s school, work together in partnership with you, your family, your child, and the wider community.
The new 'Working Together to Improve School Attendance' Guidance emphasises a ‘Support First’ ethos, and recognises that ‘the barriers to accessing education are wide and complex, both within and beyond the school gates, and are often specific to individual pupils and families... [It] is essential for pupils to get the most out of their school experience, including their attainment, wellbeing, and wider life chances.’
If you are concerned about your child’s attendance, then please contact us as soon as possible so that barriers to attendance can be understood and appropriate support can be put in place to support you, your family, and your child to prevent further absences.
Medical Evidence
In the majority of cases, a parent’s notification that their child is too ill to attend school will be evident and can be accepted without question or concern. Only where the school has genuine and reasonable doubt about the authenticity of the illness will medical evidence be requested to support the absence and when attendance is a cause for concern, evidence will also be requested to authorise absence/s.
Formalising and Intensifying the Support
Where voluntary support has not been effective and/or has not been engaged with, we will work with partners, including the Local Authority, to formalise and intensify the support.
As part of the measures introduced, if a pupil has ten sessions of absence within a ten-week period, the pupil’s parent(s)/carer(s) may receive a ‘Notice to Improve’ notification sent via email or letter. Each day of absence is recorded as two sessions (morning and afternoon). Unauthorised absences include:
- unauthorised absence where there is no reasonable circumstance for the absence taking place (O code);
- arriving late after the register has closed (U code); or
- a combination of these with holidays taken during term time (unauthorised holiday – G code)
These ten weeks can span different terms and even different educational settings, such as transitions in-year school changes and alternative provision. For instance, if your child misses three days of school for a holiday in September (six sessions) and is late after the register closes on four occasions (four sessions) between September and October, you may be issued a ‘Notice to Improve’ notification.
The ‘Notice to Improve’ notification will set out the expectations and period notice for the improvement of attendance such as 'no further unauthorised absences'. Should the expectations not be met in the improvement period, then a Penalty Notice may then be requested by the school and issued by the Local Authority (LA) to each parent/carer responsible for the child.
Any holiday-related absence taken that includes ten sessions in ten weeks, may result in a Penalty Notice. In this instance, a ‘Notice to Improve’ notification will not be issued beforehand.
The Penalty Notice amount is increasing from August 2024 with a maximum of two Penalty Notices within a rolling three-year period:
- First offence - the first time a Penalty Notice is issued the amount will be £80 per parent, per child paid within 21 days. This increases to £160 per parent, per child if paid after day 21, until day 28. Any non-payment of the Penalty Notice may be referred to the Magistrates Court.
- Second Offence (within 3 years) - the second time a Penalty Notice is issued the amount will be £160 per parent, per child paid within 28 days. Any non-payment of the Penalty Notice may be referred to the Magistrates Court.
- Third Offence and Any Further Offences (within 3 years) - the third time an offence is committed a Penalty Notice will not be issued and the case may be presented straight to the Magistrates’ Court under s.444 of the Education Act (1996) or other legal interventions considered. The Magistrates’ Court can order fines up to £2500 per parent, per child.
Parents with parental responsibility and adults residing with the child, including for example step-parents who have day-to-day responsibility for the child, may be fined, and this applies to each child who is absent. For example, if two adults take two children out of school, the total fines would be £640 (reduced to £320 for a first offence paid within 21 days).
If a Penalty Notice is not paid within the time limits set out in the letter to the parent, the Local Authority may proceed the case to court.
We recognise that these Penalty Notices may be unpopular with families, but it is important to inform you of these changes promptly.
Nationally, Headteachers are:
- not permitted to approve term-time holidays except in genuinely exceptional circumstances; and
- are to consider each application for a leave of absence individually before making their decision.
The law clearly expects Headteachers to enforce these penalties strictly.
The new policy also states that all schools must consider issuing Penalty Notices if the criteria is met. This is a national statutory process and will be followed by all English state funded schools.
The revised Attendance Policy in line with these requirements can be found on the school website.
The primary goal of these measures is to ensure that children do not miss out on their education. Every lesson is a crucial part of your child's learning journey and frequent absences can significantly hinder their progress.
Thank you for your continued co-operation in supporting your child's education.
